Strategic Plan

  

Strategic plan  2009- 2016 Hirimani Secondary School  

 Our vision         

 to be a centre of quality, relevant and affordable education Tana- River District.                          

 Our Mission

In pursuit to our vision of being a centre of quality, relevant and affordable education, the HSS mission is to prepare students achieve academic excellence commensurate to their skills and talents.                       

 Our core values 

The following values shape our behavior ,culture, attitudes and practices that dictates the tone of actions in the school:-         

To offer quality teaching-        

  To improve student discipline to focus our programs on values added progress -   

 To be a quality results oriented institution-     

 To be a transparent and accountable educational institution-    

To be  Committed to the immediate society and beneficiates-        

to enhance  Team work and commitment by all to the goals of the school -     

     To be committed to staff and students welfare       

Preface Section                                                                                                                                                 Page

Background and conceptual Frame work  

Section two

Situation analysis based on SWOT model core business areas

Section three

Strategic objectives

Strategic objectives 1

Strategic objectives 2

Strategic objectives 3

Strategic objectives 4

 Putting strategy into action     

 Legal Basis

Hirimani Secondary School was established in 1988 by Bura Irriagtion Scheme Project (B.I.S.P).

It was subsequently registered provisionally in 1989 under certificate number GP/A/122/89 as a mixed day & boarding secondary school.

Full registration was done in 2008 under certificate number GP/A/5278/2008 as a double stream school to accommodate three hundred and twenty students. 

 Hirimani secondary school is a public institution under the education act cap 211of the laws of Kenya.

The institution undertakes educational programs whose core business is curriculum implementation.

This is done through the following broad areas,

Pedalogy,

Standard testing examination

 counseling guidance,

extra-curricular development,

 HIV/A.I.D.s education and sensitization

To be able to discharge its mandate fully, Hirimani secondary school needs to change with the environment.

The school needs to realign its strengths and weaknesses to the environmental opportunities and threats.

To be able to achieve this there is need to have a clear focus on the activities and develop plans to attain the same.

The school has a functional board of governors (B.O.G) (2008-2010) is made up of responsible and imminent persons

1.        Mr.Khalif Dugal– Chairman

2.        Mr. Nuh Roble

3.        Mrs. Halima Duri Ware

4.        Ms. Monicah Koech

5.        Mrs. Hadijah Juma

6.        Mrs. Sofia Hamisi

7.        Mr. Mohamed Mnyetto

8.        Mr. Jeremy Njoka

9.        Father Jose Lopez

10.     Mr. John Mark Otieno

11.     Mr. Alfred Ngonyo

12.     Mr. Ramadhan Babisan

13.     Mr. Ambaka Douglas – Secretary

14.     Mr. Awadh Ngundewe – Deputy Principal 

The parents have a pro-active committee of:-

1.        Mr. Alfred Ngonyo- Form three and Chairman PTA

2.        Mr. Mohamed Bawalu- Form one rep and Vice Chairman PTA                                           3.        Mrs.Anastacia Wangari-Form one rep

4.        Mr. Ibrahin Noor-form two rep

5.        Mr. Agnes Musungu-Form two rep

6.        Mrs. Beatrice Ingati-Form three rep

7.        Mrs. Nuru Abala-Form four rep

8.        Mr. Richard Obara-Form four rep

9.        Mr. David Irungu-teacher representative

10.     Mr. Ambaka Douglas- Principal and secretary PTA

Leadership and management (Past Principal)

1.        Mr. Jones Kidada                  (1988- 1989)

2.        Mr. Andrew Mwambago      (1989 – 1989)

3.        Mr. Isaiah Fedi                      (1989- 1992)

4.        Mr. Ibrahim Kofa                  (1992 – 1999)

5.        Mr. Bakari Garise                 (1999-2000)

6.        Mr. Ambaka Douglas            (2000- Date)

School enrolment over the last five years

Years                                      Girls                       Boys                        Total

2008                                        147                          193                          340

2007                                        127                          186                          313

2006                                        59                            106                          165

2005                                        36                            107                          143

2004                                        41                            87                            128

2003                                        29                            66                            95

2002                                        47                            69                            116 

Physical Facilities

1.        The administration block which house

§          Principal’s office

§          Deputy principal office

§          Staff room

§          A reception lobby

§          HOD a guidance and counseling office

§          HOD – Mathematics/science

2.        One science laboratory

3.        8 classrooms, two are utilized as boys sleeping quarters

4.        A dinning hall with adjoining Kitchen

5.        3 special room, one used as girls a sleeping quarters one as library and one as a library/class for elective subjects

6.        6 pit latrines for girls, 5 pit latrines for boys, 2 pit latrines for staff.

7.        2 dilapidated ablution blocks. Academic performance (KCSE)

    ANNUAL RESULTS KCSE ANALYSIS   
YEARENTRYAA-B+BB-C+CC-D+DD-EYMEAN SCOREMEAN GRADEPOSITION

 

1991350000011022010012.89D- 

 

199225000000014154012.96D- 

 

199427000000503108103.30D 

 

199534000010029175003.38D 

 

1996270000010031111102.78D- 

 

1997310000000141114012.65D- 

 

199826000000011294003.38D 

 

1999390000001142011112.82D- 

 

2000390000010172010003.08D 

 

200131000001148134003.61D 

 

20021600000011563003.44D 

 

20031600000110472103.44D 

 

20041600000143521004.63D+ 

 

20052400000345651004.63D+ 

 

2006                 

 

2007                 

 

 Section Two

Situation analysis

The section two presents an analysis of current environment.

 This makes it possible to set realistic strategic objectives for the next five years to utilize existing opportunities and mitigate the external threats

 planned objectives will also depend on how the identified strength will be enhanced, opportunities exploited and weakness managed.

 SWOT Analysis

Below is an analysis of the institutions strength, weaknesses, opportunities and threats

Our strengths

1.        Qualified and committed teaching staff

2.        Asset base – Land Classes

3.        Public trust and recognition

4.        active/experienced B.O.G

5.        Strong community network

6.        good community support 

Our weakness

1.        Weak financial base

2.        Lack of adequate teaching staff

3.        High expenditure on non-core business such as boarding needs

4.        Weak water management system (No adequate water storage tanks)

5.        Slow integration of ICT in operations and programs (Parents reluctance to purchase computers for IMIS in keeping records)

6.        Weak establishment of boarding facilities (D/H, Furniture etc)

7.        Lack of staff residence

8.        Lack of perimeter fence

9.        Erratic power supply

10.     High rate of degradation of structures’

11.     Poor syllabus coverage due to many underachieving students

12.     Poor pay of Staff both teaching and non teaching staff

13.     Weak fundraising campaign

 14.     Poor termly and KCSE exam results

15.     Negative effect of Mobile Phone 

Opportunities

The opportunities available to the school are factors that can be exploiteed in order to enhance our ability to achieve the set objectives.

The opportunities includes:-

 Ability to perform well in national exams as shown in the years 2004 and 2005 in which the school obtained a meanscore of 4.67. The school was able to outperform well established schools in the district. we believe that by strategizing and with your support we will perform well.

1.        Good working relationship with D.E.O, P.D.E and other important stake holders.

2.        Absence of another secondary school in  the Bura Division

3.        Good will from surrounding communities which has not been utilized

4.        Availability of many primary schools to serve as catchments area

5.        Availability of good sunshine throughout the year.

6.        many class eight leavers due to free primary education  

Threats

The threats to HSS are the challenges that constrain the school’s ability to realize its objectives. The threats include:-

1.        Donors (Parents) fatigue – too much money/time poured with no results to show

2.        Abject poverty is increasing in the locality

3.        Poor intercommunity relationship which leads to ethical/tribal clashes

4.        Losing quality students to other secondary schools

5.        Prolonged drought

6.        Effect of drugs abuse

7.        Effect of diseases such as HIV/A.I.D.S, Malaria, Typhoid

8.        Occurrences of perennial disasters like floods and epidemics  

On the basis of the situation analysis the following were identified as the core business of the school. 

CORE BUSINESS AREAS

(a)  1. Curriculum Implementation

Curriculum implementation is under the academic department and focuses on

§      Time tabling

§      Subject allocation

§      Teaching Supervision Curriculum implementation was considered to be inadequate and it was generally agreed that it is an area that can be improved.

Other problems includes:-

§          Lack of commodities to effective teaching

§          Lack of finance to fund purchase of books  

2.        Quality Assurance and Standards

This is one of the traditional activities for the HSS, its primary objective is to access/ monitor/evaluate extend to which curriculum implementation has been attained.

3.        Guidance and Counseling

HSS has been actively involved in guidance and counseling.

However HSS has been only taking reactive action while guidance and counseling is supposed to be proactive.

This is largely driven by the need by the stakeholders such as Students, teacher’s parents and guardians.

 There is little discipline involvement of class teachers, non-teaching staff and parents in active guidance and counseling. An example of guidance and counseling is the introduction of a pupil’s diary.

This was aimed at improving school teacher relationship.

4.        Co- curricular Activities

The program is currently active. Although it is a core activity, there is need to address the divergent co-curricular activities. It was felt that this is a big area that should be improved. The problems come about because of lack of payment fee and lack of clear direction and lack of follow-up from the concerned department.

5.        Discipline

The importance of good discipline cannot be over emphasized. Many students decline in academic performance, develop poor teacher student’s relationships and finally drop out of school. Indiscipline poses a serious danger to well meaning and staff and students. It is believed that if education was mounted about poor discipline signs and what to do about it, a good percentage of students would turn round and eventually perform well 

(b) Students Welfare

1.        boarding

HSS has inadequate dormitories and boarding facilities. This comes about due to abject poverty in the Bura area. There are also inadequate resources to expand and modernize the dining hall and kitchen. Proper student welfare implies productivity, quality and availability of the child to learn.

2.        Health

 

There is a problem of proper health among the student/parents body. Therefore, there is need for a system for a self sustaining health policy, which is effective in alleviating a sound and holistic individual.

(c) Institution Development

 1.        Infrastructure

This faces the problem of proper and adequate infrastructure which comes about because there is lack of proper plumbing, drainage and electricity systems. Although some of these systems do exist they are run down due to years of neglect.

2.        Physical Facilities

There is inability to regularly maintain the existing facilities. Lack of staff houses has impacted negatively on effective supervision.

 3.        Staff Development

There is no clear staff development and staff incentive policy. There is no recognition of shift ability and category. 

KEY RESOURCES

(a)     Human Resources:

Teaching staff, non-teaching staff and VolunteersIts is felt that the staff is not dedicated to their work and are not adequately motivated. In some cases they are even considered to lack discipline. This coupled with inability to identify goals, accountability, benchmarking with under achieving institutions rather than high achieving institutions.

(b)     Financial Resources

HSS has a weak financial base. The school should be able to undertake key programs. This therefore calls for a strategic plan. It was felt that there is need for reduction of over-dependence of bursaries and donations.

(c)      Other resources include:-

1.        Information and communication technology

2.        Land

3.        Equipment and water shortage 

HIRIMANI SECONDARY SCHOOL GOALS

1.        To enhance access equality and quality in the curriculum we offer

2.        To achieve retention rate of our school by 70% by paying special attentive to girls child by 2010

3.        To renovate the physical facilities and equipments by 2010

4.        To reduce the attainment of low quality grades (D+ TO E).

5.        Enhance the achievement of high quality grades (A – C+) by year 2010

6.        Increase the number of students who achieve University entrance and middle level colleges by 30%

.7.        Implement the ICT in school curriculum by 2010

8.        Create an environment in which staff and learners are free from HIV/A.I.D.S, infection and provide support and management to other vulnerable and with special needs students. 

SECTION THREE

Strategic Objectives

The strategic direction for the next five years in order to strengthen the functions of HSS and improve the quality of teaching is captured by the following strategic objectives.

The objectives address each of the stated goals of the school and are based on the strengths and weakness of the school and the opportunities and threats in the environment.

Strategic Objective 1

To enhance the testing and examination policy by administering regular examinations and tests.

The aim is to co-ordinate the enhancement, and quality of curriculum. This objective will be achieved through the following activity:-

§          Provide a photocopier to produce, regular and standards study materials including examination materials.

§          Re-organize, update examination policy and strengthen the examination analysis.Planned outputs     

§          More topical examinations done.

§          Students trained in examination norms and ethics

§          Improved tracing of individual students academic progressIndicators

§           number of examination results analysis displayed

§          Quality and quantity of departmental examination.

§          Lockable notice boards for display of pertinent examination related information.

§          Systems in place for control of photocopier, computer and printer.

Strategic objective 2

To strengthen the various school base departments focusing on efficiency and effective service delivery.

The aim of these objectives is to see improvement in the status of the departments in the school.

This will require resources and co-operation from students, staff and administration.Strategies for achieving these objectives are :-

1.        H.O.D Offices

2.        Tools of work 

Strategic objective 3

To improve, access and enhance quality to our students during their four years course.The aim of this objective is have a well developed system of ensuring that our learners benefit fully from the curriculum offered at the school.

This objective will be attained through the following strategies:-

1.        Reduce the burden of the cost of schooling on parents

2.        Provide direct incentives to stimulate urge to remain in school up to form four

 Action I

Capacity building and moral support to communities top release KCPE graduates to join Hirimani Secondary Schoo

Activities

Develop of a full functional computer laboratory

Action 2

Construct a perimeter fence a round the school compound include a well designed gate to improve a aesthetic value of the school.

Planned outputs

§          Increased enrolment of students with

.§          Increased enrolment of students studying computer studies

.§          Improved disciplined due to less students sneaking out of school

.Indicators

§          Level of computer knowledge

§          % of girls child completing form four course number of classrooms§

          Number of

Action 2

To improve co-curricula activities and games 

ActivitiesProvide adequate equipmentsPlanned outletsImproved inputs and technical supportDistrict, zonal, provincial games fixtures IndicatorsNumber of co-curricula activities Number of students taking part in games activities 5 of facilities adequately stocked with game in previous 12 months.Action 3To provide adequate course text booksActivitiesImprove the book ratio in all subjects to 1:4 in 2008, 1:2 in the year 2009 and 1:1 in the year 2010Planned OutputsImproved performance in internal examinations resultsAvailability of data and information Action 4Construct an additional science laboratoryActivitiesPlanned outputsAdequate science rooms, equipments and chemicals.Improved performance in science subjectsIndicatorsOne new laboratory constructed and equipped Number of equipment procuredNumber of quality grades in scienceSubjects in internal and externalImproved performance in science subjects at both school level and national level.Action 5To improve water supply system and sanitationsActivitiesConstruct by overhauling the existing plumbing system develop the existing ablution blocks into functional unitsProcurement of equipmentCollaboration with other stakeholdersPlanned outputsAdequate and safe water supply available Improved hygiene and sanitation standardsIndicatorsNumber of water storage tanks constructedNumber of students maintaining hygiene standardsNumber of equipment procured Number of stakeholders involved.Action 6Improve provision of educational excursionActivitiesMount class based education study tours top industrial towns like Nairobi, Mombasa, Eldoret, Nakuru, Kisumu carry out regular bench marking with other high performing schools.Planned OutputsReduced ignoranceIncreased sensitization of areas of education ImportIndicatorsNumber of tours STRATEGIC OBJECTIVES 4Establish a well planned housing system to help in effective and efficient supervision of curriculum implementation.The aim is to improve accommodation of key members of staff and students. This will enable efficient and effective supervision all school activities.Strategies for achieving these objectives are:-1.        Construction of  a girls and a boys dormitory2.        Construction of a principal house3.        Construction of six units of non-teaching staff4.        construction of a boarding master house5.        construction of a deputy principal house Action 1Construction a girl’s and a boy’s dormitoryActivitiesPreparing of BQs and building  plansSeek funding from CDF, MOE and CDIFBuild a girls dormitoryBuild a boys dormitoryIndicatorsTwo dormitories built and functionalNumber boarding studentsNumber of quality gradesAction 2Build a principal residenceActivitiesPrepare BQs and building plansSolicit funds from CDF MOE and CDIF Constructed a housePlanned outputEffective and efficient supervision of the school activitiesIndicatorsOne residence opened Principal resides at school compoundAction 3Construct non-teaching staff quarter, deputy principal house, matrons house.ActivitiesPrepare BQS and plans Solicit funds from CDF, MOE and CDIFConstruct the structureIndicatorsNumber of units build6 non-teaching staff units opened, I deputy principal house opened, Improved quality of supervision of studentsImprove discipline Improve examination performanceSTRATEGIC OBJECTIVESTo enhance information on HIV/AIDs and other communicable diseases.The aim is to promote knowledge of HIV/AIDs among the school going children, parents, staff and school managers (BOG, PTA).This will be achieved through workshops, presentations at school assemblies, management and conferences.Strategies for achieving this objectives are:-1.        Advocacy2.        Dissemination Action 1To enhance disseminationActivities1.        Production of dissemination materials2.        Conduct talks and workshops3.        Placement of material in various schools building/institutionalPlanned outputImproved awareness on HIV/AIDsIndicators Number of workshops/talksNumber of publications in buildings and notice boardsIncreased production of materialsStrategies objectives 6To pay schools outstanding debtsActionTo improve fees debt collection from parents and former studentsActivitiesPrepare an analysis of the school fees debts Dispatch invoicesSent appeals through barazasPlanned outputsImproved debts collectionsReduce school sundry debtsIndicatorsNumber of students with huge fees balancesNumber of supplies paidImproved service delivery Strategic objective 7The aim is to provide adequate tools for effective study by the school community. This will be achieved by collaborating with other stake holders. Strategies for achieving these objectives are:-1.        Provision of classroom furniture2.        Provision of dinning hall furniture3.        Provision of library furniture4.        Provision of staff room, and HOD offices furniturePlanned outputsStock furniture s in the strategic areasImprove reading habitsIndicatorsNumber of furniture boughtImproved study material preparationImproved examination performanceImplementation planThis strategic plan will be operationalised in annual action pans for each of the five years. This section provides the proposed programmes for the next five years. It summarized in the logical framework matrix.                                                                               

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